Required Paperwork

If you have difficulty accessing the information, please contact our office and we will help you access the form(s) you need.

Undergraduate New Hires

Employment Certification Form
2024 Federal W4 Form
2024 Rhode Island W-4 Form
Federal I-9 Form
GLBA Training Videos - All college employees who have access to the Banner Student System or files that contain confidential information must participate in viewing the library of training videos.
Direct Deposit Form – Highly Recommended

Undergraduate Rehires

If you are returning to the same Federal Work Study (FWS) or Regular Student Payroll (RSP) job you had in the prior year your supervisor should have already placed you on a rehire list and there is no additional paperwork necessary to complete.

Undergraduate Summer Hires

Students working during the summer months through Feinstein (Community Work Study) must also complete the following:

2024 Summer Employment Resource Form

Graduate Assistantships

Please complete the documents listed below and return them to the listed office. Your GA position will not be considered official until all documents are returned.

Document	Return to	Notes
2024 Federal W4	Harkins 403
2024 RI W4	Harkins 403	RI W4 is required even if you live out of state
Federal I-9 Form	Harkins 403	Must provide original identification documents; copies are not acceptable
Direct Deposit Form	Harkins 403	Highly Recommended
Personal Information Form	Harkins 403
Questionnaire for Non-Resident & Resident Alien	Harkins 403	Required only for international students
PC Cardholder Agreement	Harkins 401	Forms can be obtained and completed when you visit Office of Financial Aid (Harkins 403) to complete your I9 and W4 forms.
Confidentiality Agreement	Harkins 109
Bar of Claims	Harkins 109
Information Technology Resources Usage Agreement	Harkins 109
Immunization Form	Student Health Center	Office located in Lower Davis Hall
Security Awareness Training	Submit Online	All college employees who have access to the Banner Student System or files that contain confidential information must participate in viewing the library of training videos. You must use your GA email to complete.
IT Acceptable Use Policy	N/A	Read & retain for your records

Please note that within 3 days after your GA start date you must bring original copies of your I9 and W4 forms, including identification documents, to the Financial Aid Office in-person. Failure to do so will result in a delay of the start of your GA position.