Required Paperwork
If you have difficulty accessing the information, please contact our office and we will help you access the form(s) you need.
Undergraduate New Hires
- Employment Certification Form
- 2024 Federal W4 Form
- 2024 Rhode Island W-4 Form
- Federal I-9 Form
- GLBA Training Videos - All college employees who have access to the Banner Student System or files that contain confidential information must participate in viewing the library of training videos.
- Direct Deposit Form – Highly Recommended
Undergraduate Rehires
If you are returning to the same Federal Work Study (FWS) or Regular Student Payroll (RSP) job you had in the prior year your supervisor should have already placed you on a rehire list and there is no additional paperwork necessary to complete.
Undergraduate Summer Hires
Students working during the summer months through Feinstein (Community Work Study) must also complete the following:
Graduate Assistantships
Please complete the documents listed below and return them to the listed office. Your GA position will not be considered official until all documents are returned.
| Document | Return to | Notes |
|---|---|---|
| 2024 Federal W4 | Harkins 403 | |
| 2024 RI W4 | Harkins 403 | RI W4 is required even if you live out of state |
| Federal I-9 Form | Harkins 403 | Must provide original identification documents; copies are not acceptable |
| Direct Deposit Form | Harkins 403 | Highly Recommended |
| Personal Information Form | Harkins 403 | |
| Questionnaire for Non-Resident & Resident Alien | Harkins 403 | Required only for international students |
| PC Cardholder Agreement | Harkins 401 | Forms can be obtained and completed when you visit Office of Financial Aid (Harkins 403) to complete your I9 and W4 forms. |
| Confidentiality Agreement | Harkins 109 | |
| Bar of Claims | Harkins 109 | |
| Information Technology Resources Usage Agreement | Harkins 109 | |
| Immunization Form | Student Health Center | Office located in Lower Davis Hall |
| Security Awareness Training | Submit Online | All college employees who have access to the Banner Student System or files that contain confidential information must participate in viewing the library of training videos. You must use your GA email to complete. |
| IT Acceptable Use Policy | N/A | Read & retain for your records |
Please note that within 3 days after your GA start date you must bring original copies of your I9 and W4 forms, including identification documents, to the Financial Aid Office in-person. Failure to do so will result in a delay of the start of your GA position.
