Required Paperwork

If you have difficulty accessing the information, please contact our office and we will help you access the form(s) you need.

Undergraduate New Hires

Undergraduate Rehires

If you are returning to the same Federal Work Study (FWS) or Regular Student Payroll (RSP) job you had in the prior year your supervisor should have already placed you on a rehire list and there is no additional paperwork necessary to complete.

Undergraduate Summer Hires

Students working during the summer months through Feinstein (Community Work Study) must also complete the following:

Graduate Assistantships

Please complete the documents listed below and return them to the listed office. Your GA position will not be considered official until all documents are returned. 

DocumentReturn toNotes
2024 Federal W4Harkins 403
2024 RI W4Harkins 403RI W4 is required even if you live out of state
Federal I-9 FormHarkins 403Must provide original identification documents; copies are not acceptable
Direct Deposit FormHarkins 403Highly Recommended
Personal Information FormHarkins 403
Questionnaire for Non-Resident & Resident AlienHarkins 403Required only for international students
PC Cardholder AgreementHarkins 401Forms can be obtained and completed when you visit Office of Financial Aid (Harkins 403) to complete your I9 and W4 forms.
Confidentiality AgreementHarkins 109
Bar of ClaimsHarkins 109
Information Technology Resources Usage AgreementHarkins 109
Immunization FormStudent Health CenterOffice located in Lower Davis Hall
Security Awareness TrainingSubmit OnlineAll college employees who have access to the Banner Student System or files that contain confidential information must participate in viewing the library of training videos. You must use your GA email to complete.
IT Acceptable Use PolicyN/ARead & retain for your records

Please note that within 3 days after your GA start date you must bring original copies of your I9 and W4 forms, including identification documents, to the Financial Aid Office in-person. Failure to do so will result in a delay of the start of your GA position.